A Fruitful Partnership for More Than A Decade: the Kenan Research Center and the DLG

For well over a decade, the Kenan Research Center at the Atlanta History Center has enjoyed a strategically valuable partnership with the Digital Library of Georgia that has expanded the reach of our collections in immeasurable ways. Through its technical expertise and partnerships with other data aggregators, the Digital Library of Georgia has enabled the Kenan Research Center to provide online access to tens of thousands of digitized pages from archival collections.

Our 2012 partnership with DLG, the University of Georgia and the Georgia Historical Society created over 80,000 digitized pages of records documenting the Civil War in Georgia. Many of the more than 30,000 digitized resources created from the Kenan Research Center’s collections were used extensively in a 2014 documentary aired on Georgia Public Television. 37 Weeks: Sherman on the March won three Emmy’s at the 2015 Southeastern Emmy Awards.

As a partner and content hub for the Digital Public Library of America, in 2013 the Digital Library of Georgia encouraged submissions from archival institutions throughout the state for participation in a project to digitize unpublished historic materials significant to Georgia. This project enabled the Atlanta History Center to provide online access to the papers of Atlanta Mayor Sam Massell. A similar project in 2017 provided funds to digitize 150 programs from WABE’s Southwind series recorded in the 1980s. Most of these digital assets are linked to archival finding aids and hosted at the Digital Library of Georgia.

The Atlanta History Center has further benefited through its partnership with DLG to facilitate online access to nearly 2,000 archival finding aids. Digital Library of Georgia staff set up an instance of Archivist’s Toolkit, the open source archival data management system, at the Atlanta History Center in 2007. DLG staff also configured an online platform specifically developed for the display of our finding aids. The cost effectiveness of this partnership, coupled with the expertise of their staff in providing the setup and continual support of this resource has proven invaluable in ensuring the discoverability of our online resources, thus attracting new researchers to the Kenan Research Center.

The Digital Library of Georgia is an incredible support resource for libraries and archival institutions in the state of Georgia and beyond. The staff at the Kenan Research Center looks forward to new partnerships with the Digital Library of Georgia through grants and other projects.

–Paul Crater, Vice President of Collections and Research Services, Atlanta History Center

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DLG Announces Second Subgranting Call for 2018: Applications due June 15, 2018

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $5000. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). DLG is seeking applications for metadata creation or digitization projects from the permanent holders of the original archival content. Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of October 1, 2018.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. A committee consisting of DLG and Georgia HomePLACE staff, and representative partner members will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist. Preference will be given to proposals from institutions who have not yet collaborated with the DLG.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0) through the DLG’s portal and the DPLA.

To apply, submit the following to diglibga@gmail.com by June 15, 2018:

  • Application form;
  • One letter of reference from a user of the materials describing their historic value and potential for reuse;
  • Five sample images of selected content;
  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.)

A sample budget and application are available to assist your proposal development. If your project includes audio-visual, bound, fragile, or oversized materials, please consult DLG staff who will help you obtain an estimate of reformatting costs. DLG staff will be available for questions during phone office hours and available otherwise for questions, but will be unable to comment on draft proposals.

Important dates

  • May 15, 11 am, Webinar (slides and recording)
  • May 22, 23, Phone office hours by appointment (optional)
  • June 15, Proposals due
  • July 10, Committee reviews proposals
  • August 1, Recipients notified
  • September 1, Service agreements signed (Sample MOU available here)
  • September 15, Project schedules agreed
  • October 1, Program start date
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