DLG announces subgrants to support projects up to $7500: applications due April 14, 2020

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of July 1, 2020.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

■ Clarity of proposal–Project scope and responsibilities should be well-defined.

■     Diversity–Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.

■     Reusability–Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.

■     Historic value–Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.

■     Added value through digitization–Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.

■     Capacity building–Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia HomePLACE, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG’s portal and the DPLA.

To apply, submit a 2 MB or smaller zip file of the following to our proposal submission form (you will need a gmail account) by April 14, 2020:

■     Application form;

■     One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;

■     Five samples of selected content;

■     A budget that includes conversion costs, metadata services, and hosting  fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and

■     If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

  • February 13, 2020, 2 pm, Webinar
  • February 19, 2020, 1 pm-4 pm , Phone office hours with DLG staff
  • February 20, 2020, 10 am-noon, Phone office hours with DLG staff
  • April 14, 2020, Proposals due
  • May 6, 2020, Committee reviews proposals
  • May 15, 2020, Recipients notified
  • June 15, 2020, Service agreements signed (Sample MOU available here) and      project schedules agreed
  • July 1, 2020, Program start date

About the Digital Library of Georgia

Based at the University of Georgia Libraries, the Digital Library of Georgia https://dlg.usg.edu is a GALILEO initiative that collaborates with Georgia’s libraries, archives, museums, and other institutions of education and culture to provide access to key information resources on Georgia history, culture, and life. This primary mission is accomplished through the ongoing development, maintenance, and preservation of digital collections and online digital library resources.  DLG also serves as Georgia’s service hub for the Digital Public Library of America and as the home of the Georgia Newspaper Project, the state’s historic newspaper microfilming project.


Roswell Community Digitization Event a Success

Charles Grogan, patron and Juliette Johnson, volunteer
Charles Grogan, patron and Juliette Johnson, volunteer

The Roswell Historical Society/City of Roswell Research Library and Archives wanted to promote a digitization event for members of the community to submit photographs and records that documented the history of the area. In order to make sure that the event was conducted using best archival practices, the Digital Library of Georgia (DLG) was engaged to provide a training session for the staff, interns, and volunteers of the Roswell Historical Society in preparation for the event. During the course of this 4-hour workshop, the participants learned about copyrights, proper handling and digitization of the material, and metadata creation. The information that the DLG staff provided was first-rate. Supplemental material and suggestions for scanning equipment was most helpful. The actual scanning event took place in November of 2018, and the Society continues to encourage the community to share their treasures by appointment. Our digitization program is well-established due to the support that we received from DLG.

"Baptism performed by Rev. Joshua Grogan at Pleasant Hill Baptist Church, circa 1920"
Baptism performed by Rev. Joshua Grogan at Pleasant Hill Baptist Church, circa 1920


The DLG continues to be an invaluable support resource for the Roswell Historical Society as we prepare our metadata and images from the event to be uploaded to their site. We look forward to continuing our collaboration with them to make our collections accessible to a wider audience.

–Elaine DeNiro, Archivist, Roswell Historical Society/City of Roswell Research Library and Archives