2020/2021 DLG SUBGRANTING PROGRAM: APPLICATIONS DUE OCTOBER 1, 2020

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 in DLG services from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of January 1, 2021.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

  • Clarity of proposal–Project scope and responsibilities should be well-defined.
  • Diversity–Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.
  • Reusability–Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.
  • Historic value–Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.
  • Added value through digitization–Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.
  • Capacity building–Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia HomePLACE, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG’s portal and the DPLA.

To apply, submit a 2 MB or smaller zip file that contains all of the following to our proposal submission form (you will need a gmail account) by October 1, 2020:

  • Application form;
  • One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;
  • Five samples of selected content;
  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

Sample applications, reviewer materials, and information about past recipients and their projects are all available at https://sites.google.com/view/dlg-docs/dlg-documentation/dlg-subgranting-program.

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Digital Library of Georgia (DLG) awards three Competitive Digitization service grants to Georgia cultural heritage institutions across the state

ATHENS, Ga. — Three institutions are recipients of the seventh set of service grants awarded in a program intended to broaden partner participation in the DLG. The DLG solicited proposals for historic digitization projects in a statewide call, and applicants submitted proposals for projects with a cost of up to $7,500.00. DLG staff will provide free digitization, scanning, and hosting services so that more of Georgia’s diverse history can be found online for free. This subgranting program was presented the 2018 Award for Excellence in Archival Program Development by a State Institution by the Georgia Historical Records Advisory Council (GHRAC). 

The recipients and their projects include: 

Lee County Library (Leesburg, Ga.)

  • Digitization of the Lee County Library Local History Collection which contains print material dating from 1784-2000 that includes church histories, local Lee County history, and documentation of the 1994 Southwest Georgia flood.

Saint Paul’s Church (Augusta, Ga.) 

  • Description and hosting of the handwritten vestry minutes, parish and marriage registers, and commemorative materials of Saint Paul’s Church, Augusta’s oldest congregation founded in 1750.

Hargrett Library, University Archives 

  • Digitization of the University of Georgia’s Pandora yearbooks dating from 1965-1974, which include the aftermath of desegregation, the beginnings of the black student, the women’s liberation, the gay liberation, and the campus free speech movements.

Preference in the selection process was given to proposals from institutions that had not yet collaborated with the DLG. Saint Paul’s Church and the Lee County Library are both new partners for the DLG. Sheila McAlister, director of the Digital Library of Georgia notes: “Our latest slate of projects includes two new partners, a public library and a church archives. The projects document the history of Lee County, the activities of one of the oldest churches in Augusta, and student life at the University of Georgia during a period of enormous social change. With each new project, we’re able to illuminate more of the state’s history.” 

About the Lee County Library

The Lee County Library is a public library serving the Lee County, Georgia area. Learn more on their website at leecountylibrary.org/.

About Saint Paul’s Church 

Saint Paul’s Church is a community of people committed to the service and worship of Jesus Christ in their current location for over 250 years.  With their roots deeply embedded in the city of Augusta and the surrounding area they “seek and serve Christ in all persons.”  They are also rooted in their Anglican (Church of England) heritage and are an integral part of the Episcopal Diocese of Georgia. Visit their web site at www.saintpauls.org/.

About Hargrett Library, University Archives

The University of Georgia Archives preserves over two centuries of the University’s history in the form of official records, images, plans, publications, and artifacts. Their mission is to acquire, organize, preserve, and publicize such materials and to assist researchers in their use. Visit them at libs.uga.edu/hargrett/archives/.

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