DLG announces subgrants to support projects up to $7500: applications due April 14, 2020

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of July 1, 2020.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

■ Clarity of proposal–Project scope and responsibilities should be well-defined.

■     Diversity–Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.

■     Reusability–Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.

■     Historic value–Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.

■     Added value through digitization–Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.

■     Capacity building–Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia HomePLACE, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG’s portal and the DPLA.

To apply, submit a 2 MB or smaller zip file of the following to our proposal submission form (you will need a gmail account) by April 14, 2020:

■     Application form;

■     One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;

■     Five samples of selected content;

■     A budget that includes conversion costs, metadata services, and hosting  fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and

■     If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

  • February 13, 2020, 2 pm, Webinar
  • February 19, 2020, 1 pm-4 pm , Phone office hours with DLG staff
  • February 20, 2020, 10 am-noon, Phone office hours with DLG staff
  • April 14, 2020, Proposals due
  • May 6, 2020, Committee reviews proposals
  • May 15, 2020, Recipients notified
  • June 15, 2020, Service agreements signed (Sample MOU available here) and      project schedules agreed
  • July 1, 2020, Program start date

About the Digital Library of Georgia

Based at the University of Georgia Libraries, the Digital Library of Georgia https://dlg.usg.edu is a GALILEO initiative that collaborates with Georgia’s libraries, archives, museums, and other institutions of education and culture to provide access to key information resources on Georgia history, culture, and life. This primary mission is accomplished through the ongoing development, maintenance, and preservation of digital collections and online digital library resources.  DLG also serves as Georgia’s service hub for the Digital Public Library of America and as the home of the Georgia Newspaper Project, the state’s historic newspaper microfilming project.

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DLG awards four Competitive Digitization service grants to Georgia cultural heritage institutions across the state

Four institutions are recipients of the sixth set of service grants awarded in a program intended to broaden partner participation in the DLG. The DLG solicited proposals for historic digitization projects in a statewide call, and applicants submitted proposals for projects with a cost of up to $7,500.00 The projects will be administered by DLG staff who will perform digitization and descriptive services on textual (not including newspapers), graphic, and audio-visual materials. This subgranting program was presented the 2018 Award for Excellence in Archival Program Development by a State Institution by the Georgia Historical Records Advisory Council (GHRAC).

The recipients and their projects include:

Chipley Historical Center of Pine Mountain (Pine Mountain, Ga.)

  • Digitization of the record book of the Sardis Church of Christ, dated 1828-1915. The Sardis Church of Christ was associated with the Primitive Baptist Church in Harris County, Georgia.

Kennesaw State University Archives (Kennesaw, Ga.)

  • Digitization of drawings created and produced by the architectural firm Gregson and Ellis and its predecessor, Gregson and Associates. These materials include a selection of architectural drawings of facilities that provided public medical and mental health care in various counties in the State of Georgia, from the late 1940s to the early 1960s.

Peachtree City Library (Peachtree City, Ga.)

  • Digitization of materials documenting the conceptual beginnings and history of Peachtree City, Georgia, one of the country’s most successful post-World War II “new towns.”

Walter J. Brown Media Archives and Peabody Awards Collection (Athens, Ga.)

  • Description of 250 episodes of the Parade of Quartets, the longest continuous-running gospel program on television in the United States, which has aired on WJBF in Augusta, Georgia since 1953, and has featured African American gospel groups.

Preference in the selection process was given to proposals from institutions that had not yet collaborated with the DLG. Chipley Historical Center of Pine Mountain and the Peachtree City Library are both new partners for the DLG. Sheila McAlister, director of the Digital Library of Georgia notes: “This newest set of subgrant awards represents the rich cultural diversity of the state. The projects document early Primitive Baptist life; the interplay between architecture and public health; the development of planned communities; and religious musical heritage. We’re happy to add two new partners.”

About the Chipley Historical Center of Pine Mountain

The Chipley Historical Center is located in Pine Mountain, Georgia next to City Hall in the original city hall building, built just after the turn of the twentieth century, and still contains the original jail cells. Learn more at the Chipley Historical Center’s web site at chipleyhistoriccenter.org.

About the Kennesaw State University Archives

The Kennesaw State University Archives is a destination for university and community members to research the history of Kennesaw State University and people and organizations in north and northwest Georgia. Our professional archivists provide a range of services, including collection description and organization, reference consultations, reproduction requests, record transfers and donations, and training opportunities, as well as guidance on the preservation and maintenance of paper, audio-visual, and digital materials. Visit their web site at archives.kennesaw.edu.

About the Peachtree City Library

The Peachtree City Library serves the residents of Peachtree City, Georgia with adult programs, children’s programs, and is a proud member of the PINES Library Consortium. Learn more at their web site, peachtree-city.org/125/Library.

About the Walter J. Brown Media Archives and Peabody Awards Collection

The Walter J. Brown Media Archives & Peabody Awards Collection is home to more than 90,000 titles and 5,000,000 feet of newsfilm, making it the third-largest broadcasting archive in the country, behind only the Library of Congress and UCLA. The Archives comprise moving image and sound collections that focus on American television and radio broadcasting, and the music, folklore, and history of Georgia. There are more than 50,000 television programs and more than 39,500 radio programs in the Archives, in addition to audio folk music field tapes and home movies from rural Georgia. Their mission is to preserve, protect, and provide access to the moving image and sound materials that reflect the collective memory of broadcasting and the history of the state of Georgia and its people. Learn more at libs.uga.edu/media/index.html.

About the Digital Library of Georgia

Based at the University of Georgia Libraries, the Digital Library of Georgia is a GALILEO initiative that collaborates with Georgia’s libraries, archives, museums and other institutions of education and culture to provide access to key information resources on Georgia history, culture, and life. This primary mission is accomplished through the ongoing development, maintenance, and preservation of digital collections and online digital library resources. DLG also serves as Georgia’s service hub for the Digital Public Library of America and as the home of the Georgia Newspaper Project, the state’s historic newspaper microfilming project. Visit the DLG at dlg.usg.edu.

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