Augusta-Richmond County Public Library and Coastal Heritage Society receive Competitive Digitization grants from the DLG

  • The Augusta-Richmond County Public Library and Coastal Heritage Society are recipients of the third set of grants awarded in a program intended to broaden partner participation in the Digital Library of Georgia (DLG). The DLG solicited proposals for historic digitization projects in a statewide call, and applicants submitted proposals for projects with a cost of up to $5,000. The projects will be administered by DLG staff who will perform digitization and descriptive services on textual (not including newspapers), graphic, and audio-visual materials.Preference in the selection process was given to proposals from institutions that had not yet collaborated with the DLG. The Coastal Heritage Society is a new partner for the DLG.

    The recipients and their projects include:

  • Augusta-Richmond County Public Library (Augusta, Ga.)

Digitization and delivery of the Augusta Chinese-American Oral History Project, which includes twenty-six oral history interviews of individuals who either immigrated to Augusta from China, and/or grew up in Augusta during the early to the middle twentieth century. The interviews were gathered in 2011 and 2012 by members of the Chinese Consolidated Benevolent Association of Augusta (CCBA). Anyone interested in studying immigration, minority cultures, economic history, race relations, or the establishment of Chinese-American organizations in the South will find the interviews informative.

  • Coastal Heritage Society (Savannah, Ga.)

Digitization and delivery of a Civil War period ledger spanning the years 1860 to 1864 that documents work conducted at the Carpentry Shop, within the Savannah Shops complex of the Central Rail Road and Banking Company of Georgia. Sections of the ledger record the tasks of specific workers, including employees, laborers, and African American workers. The Carpentry Shop ledger is a snapshot in time at one of the busiest industrial railroad complexes in the South just prior to and during the American Civil War.

Sheila McAlister, director of the Digital Library of Georgia notes: “Thanks to our review partners from Georgia Humanities, Georgia Public Library Service, Georgia Arts Council, Georgia Historic Records Advisory Council, and DLG partner volunteers, we’ve selected another strong slate of digital projects that reflect the diversity of Georgia. The collections document the Chinese-American community in Augusta and Georgia’s railroads during the Civil War and will be of interest to a wide audience.”

About the Augusta-Richmond County Public Library System

The Augusta-Richmond County Public Library System (ARCPLS) is a public library system serving more than 250,000 county residents. As a member of Public Information Network for Electronic Services (PINES), a program of the Georgia Public Library Service covering 53 library systems in 143 Georgia counties, ARCPLS supports any resident in the PINES network and provides access to over 10 million books. ARCPLS has a collection size of over 316,000 with a circulation of more than 478,000 annually. ARCPLS facilitates programs and classes to educate and entertain all ages at no cost. In addition to being a vital meeting place where the community can gather, explore new worlds, and share ideas and values, ARCPLS is a community hub and a critical anchor for our residents and neighbors. With a committed and diverse staff, ARCPLS continues to bring innovative and adaptive information and technology to its patrons.

About the Coastal Heritage Society (Savannah, Ga.)

The mission of Coastal Heritage Society is to provide educational experiences for the public through the preservation and presentation of the historic resources of coastal Georgia and adjacent regions. Coastal Heritage Society is a 501(c)3 nonprofit corporation founded in 1975 which operates five historic museums for visitors to explore. These include the Georgia State Railroad Museum, the Savannah Children’s Museum, the Savannah History Museum, Old Fort Jackson, and the Pin Point Heritage Museum.

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Digital Library of Georgia announces subgrants to support projects up to $7500: applications due October 15, 2018

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of January 1, 2019.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

  • Clarity of proposal–Project scope and responsibilities should be well-defined.
  • Diversity–Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.
  • Reusability–Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.
  • Historic value–Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.
  • Added value through digitization–Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.
  • Capacity building–Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia HomePLACE, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG’s portal and the DPLA.

To apply, submit a 2 MB or smaller zip file of the following to our proposal submission form (you will need a gmail account) by October 15, 2018:

  • Application form;
  • One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;
  • Five samples of selected content;
  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

  • September 13, 2018, 1 pm, Webinar (optional)
  • September 18, 19, 2018,  1-4 pm, Phone office hours with DLG staff (optional)
  • October 15, 2018, Proposals due
  • November 7, 2018, Committee reviews proposals
  • November 14, 2018, Recipients notified
  • December 14, 2018, Service agreements signed (Sample MOU available here) and project schedules agreed
  • January 1, 2019, Program start date
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