Subgrant Awards Program for FY18

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $5000. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). DLG is seeking applications for metadata creation or digitization projects from the permanent holders of the original archival content. Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of July 2, 2018.

Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. A committee consisting of DLG and Georgia HomePLACE staff, and representative partner members and stakeholders will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist. Preference will be given to proposals from institutions who have not yet collaborated with the DLG.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0) through the DLG’s portal and the DPLA.

To apply, submit the following to diglibga@gmail.com by March 16, 2018:

  • Application form;
  • One letter of reference from a user of the materials describing their historic value and potential for reuse;
  • Five sample images of selected content;
  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.)

An informational webinar is scheduled for February 13 at 10 am. You can also sign up for a 30-minute phone office hour slot on either February 20 or 21 using the following poll.

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