To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $5000. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). DLG is seeking applications for metadata creation or digitization projects from the permanent holders of the original archival content. Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of October 1, 2018.
Selection of materials or collections to digitize will be made in accordance with the DLG’s Collection Development Policy and will depend on the availability of resources and funding. A committee consisting of DLG and Georgia HomePLACE staff, and representative partner members will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist. Preference will be given to proposals from institutions who have not yet collaborated with the DLG.
For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.
Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0) through the DLG’s portal and the DPLA.
To apply, submit the following to firstname.lastname@example.org by June 15, 2018:
- Application form;
- One letter of reference from a user of the materials describing their historic value and potential for reuse;
- Five sample images of selected content;
- A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
- If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.)
A sample budget and application are available to assist your proposal development. If your project includes audio-visual, bound, fragile, or oversized materials, please consult DLG staff who will help you obtain an estimate of reformatting costs. DLG staff will be available for questions during phone office hours and available otherwise for questions, but will be unable to comment on draft proposals.
- May 15, 11 am, Webinar (slides and recording)
- May 22, 23, Phone office hours by appointment (optional)
- June 15, Proposals due
- July 10, Committee reviews proposals
- August 1, Recipients notified
- September 1, Service agreements signed (Sample MOU available here)
- September 15, Project schedules agreed
- October 1, Program start date